If you work in an office job, chances are you work with a lot of different documents as well as document types. This can sometimes get stressful due to the number of documents that you have to sort through. Although this can be a challenge it doesn’t always have to be. This is due to the various organizational methodologies and technologies available to you. For this reason, there is no reason to operate in an unorganized setting. Without being organized, you will always feel stressed and unable to find and sort through the files you need, when you need them. The good news is that one of these technologies that help to sort and store information is not only easy to use but also very attainable. This is the PDF and its operator the PDF editor.
When working with documents, you will work with many different file types, but probably the most common or at least most useful is the PDF. PDFs are special document types that are often the preferred industry standard for most types of businesses. This is because they are versatile and secure. One of the other added benefits of working with PDFs is that they are easy to organize. To work with PDFs, you will need a PDF editor or some kind of PDF editing software. When using a PDF editor, you will have the option to create a PDF portfolio. This portfolio is a place to store and save your data together. While we all have a place where we save our data, sometimes it is beneficial to have a place where all your PDF information is stored just in case, they need to be used in conjunction with each other for a project or presentation. This is also necessary if your coworkers and colleagues need to see and access the information. There are many benefits to using a PDF portfolio beyond this as well.
Benefits of creating a PDF portfolio
There are many benefits to working and saving work in a PDF portfolio. The first and most obvious is the ease of access. Having your files stored in a special portfolio allows for easy access. You don’t have to wonder where your files are because they are with your others. This is especially important if the documents are interrelated such as when you work in a doctor’s office and you need to have quick access to your patients’ data. In addition to this, a great reason to have a PDF portfolio as a safe place for your files and documents is security. Cyber security is a major factor for businesses in the online world and keeping your PDFs safe is not only important but often critical if they contain sensitive information. This information should often be protected by law, so by protecting their information, you are protecting yourself and your company. So, we can see having a PDF portfolio is a great way to keep and access files, but how do you create one and how does it work?
How to create a basic PDF Portfolio
The process of actually making a basic PDF portfolio is fairly straightforward and simple. Once you have an online PDF editor, you just need to access the PDF editor and use the tools. For using the tools, all you really need to do is to go to the option to create (this might be labeled differently in different PDF editors). After you select the create option, you will have some choices, and one of these choices will be the option to create a PDF portfolio. Select this option and name your PDF portfolio. After you have created your PDF portfolio, often by default your next project will be saved there. If not, when you go to save your PDF files, you can manually navigate to the location of your PDF portfolio and save your files there. Besides being able to save your PDFs there, you can save additional items to your PDF portfolio.
What you can add to your PDF Portfolio (file, web content, multimedia files, etc.)
The most important and obvious thing to add to your PDF portfolio is a PDF. When you are working on multiple projects or documents, it is important to have a place to secure them. It is often the case that you will need to have a place to keep them, not just for future posterity but because you intend to combine them into a single document. This is possible using a PDF editors merge PDF tool, If they are in the same PDF portfolio, this makes it easier since you do not have to search for your file in other locations. In addition to merging and combining PDFs from your portfolio, you might also want to have some other type of content saved there for later use with your PDFs.
When working with PDFs, you will need to add some content to your files, this is true with almost any PDF for official use. The type of content added can be anything from a corporate logo in the form of a jpeg or written content from a Word document. You can convert these documents in the case of a text file such as a Word document but for other types of media such as an image, you can usually just copy it and put it directly onto the PDF. This is one reason the PDF is the preferred document format for most companies, the versatility of the PDF is too useful to pass up. So, it is always useful to keep your content in one place for easy access.
If you choose to have a PDF portfolio for documents, it is always important to have a secure and efficient access space to access your documents. If you do not have a PDF portfolio or would prefer an online option, another great and secure way to keep your documents and share them with others is by using Lumin PDF. Lumin PDF is a PDF editor that works with Google Drive. This means that if you or your business have a Google account, it can be easy to use Google Drive as a default PDF portfolio to keep your PDFs and related files.